The British Embassy Programme Fund (BEPF) is issuing a call for bids for projects in line with the UK government’s foreign policy objectives in Lao PDR during financial year 2019/20.
The BEPF project bids will be shortlisted and approved by the British Embassy Vientiane’s Post Programme Board. To apply for funding, interested organisations must submit a project proposal and activity budget plan to the British Embassy. This will provide the basic information required to enable the Post Programme Board to make an assessment on whether or not the bidder will be invited to submit a full project proposal.
All projects submitted must directly support at least one of the following priority objectives for the British Embassy Programme Fund:
1. Promoting Education. Preference will be given to projects related to:
English language training
Women and girls
Rural or remote areas
- Promoting a safe and enabling environment for good governance, rule of law and human rights. Preference will be given to projects related to:
Strengthening research / analytical skills for public service
- Promoting a safe and enabling environment for operating business in Lao PDR by raising awareness and enhancing capacity of both private and non – private sectors. Preference will be given to projects related to:
Tourism and Hospitality
- Environment and Conservation. Preference will be given to projects related to:
- Illegal Wildlife trade (IWT)
- Promoting culture and sports, including the development of media, social media, film and other creative arts. Preference will be given to projects related to:
- Social inclusion
The BEPF will fund projects from £5,000 upwards. It is strongly recommended that projects supporting these priority objectives must under £10,000.
All British Embassy Vientiane Programme Fund projects must clearly demonstrate how they will:
support at least one of the above priorities
deliver value for money (VfM)
meet OECD criteria for Official Development Assistance (ODA) funding and
demonstrate that they are able to complete 90% spend by December 7, 2019
The assessment criteria will be based on the following:
financial and operational capacity
value for money
Managerial and Financial Aspects
any organisation can apply for funding. We do not accept project bids submitted by individuals.
please note that we cannot make pre-payments; the successful bidders should make the payment and then ask us to reimburse these expenses. The implementer must have an active bank account in the name of the organisation to which we can electronically transfer reimbursements.
organisations must prove that they are able to manage the project sum in a satisfactory manner; the Embassy may request reports by auditors.
We regret that we are unable to fund:
infrastructure or construction projects, or
humanitarian aid co-financing
Evaluation of project bids
the aim of the project should be concise, feasible and sustainable
the expected outcomes should be measurable and
the target group should be clearly defined and involved in project implementation
Approval and reporting
We will invite the implementer to submit a full Project Proposal and Activity Based Budget Plan and the full conditions of grants will be outlined once final decisions have been made by the Post Programme Board.
The Embassy will require monthly financial reports/meetings and quarterly project progress reports from implementers. The first payment will be made upon the receipt of a monthly financial report. When the project has been completed the implementer shall prepare and send a final report to the Embassy within the period specified in the contract. Implementation time frame
Please complete the following documents attached:
Budget breakdown 2019 – !