1. Scope of services
The goods to be supplied are as captured in the below table but not limited to the below. Kindly note that this is a Framework of Agreement and that it will be an order, as and when there will be a need for such items by the authority.
2. Hardware items & accessories
| Hinges | Bolts | Nails | Sandpaper | Woodscrews | Self-tapping screws | Timber | Locks | Boards | Other |
|---|---|---|---|---|---|---|---|---|---|
| 1" Brass hinges | 11/2" Brass barrel bolt | Box of 1" metal nail | P-30 Roll of Sandpaper | Woodscrews brass 4* 1/2" | Self-tapping Screws 6 * 1/2" | 2x2x16ft Odum timber | 2 Lever mortise lock | 3/4" Marine board | Door catcher |
| 11/2" Brass hinges | 2" Brass barrel bolt | Box of 1.5" metal nail | P-40 Roll of Sandpaper | Woodscrews brass 4* 3/4" | Self-tapping Screws 6 * 3/4" | 2x4x16ft Odum timber | 3 Lever mortise lock | 1x2x14ft Wawa board | Floor Door stopper |
| 2" Brass hinges | 3" Brass barrel bolt | Box of 2" metal nail | P-60 Roll of Sandpaper | Woodscrews Brass 4* 1" | Self-tapping Screws 6 * 1" | 2x6x16ft Odum timber | 5 Lever mortise lock | 2x4x14ft Wawa board | Wall door stopper |
| 21/2 Brass hinges | 4" Brass barrel bolt | Box of 2.5 metal nail | P-80 Roll of Sandpaper | Woodscrews brass 4* 11/2" | Self-tapping Screws 6 * 11/2" | 4x4x16ft Odum timber | 5 Lever Dead mortise lock | 2x8x14ft Wawa board | Door Security bolt set |
| 3" Brass hinges | 6" Brass barrel bolt | Box of 3" metal nail | P-100 Roll of Sandpaper | Woodscrews brass 4* 2" | Self-tapping Screws 6 * 11/4" | 5/8x3x8ft Odum timber | Bathroom mortise lock | 11/4x12x14ft Wawa board | Kitchen Cabinet door spring |
| 4" Brass hinges | 8" Brass barrel bolt | Box of 4" metal nail | P-120 Roll of Sandpaper | Woodscrews brass 4* 21/2" | Self-tapping Screws 6 * 2" | 2x12x16ft Odum timber | Mortice Lock Union | 11/2x12x14ft Wawa board | Ordinary door cylinder |
| 4" Stainless steel hinges | 10" Heavy duty barrel bolt | Box of 5" metal nail | Box of P-60 Circular sand paper | Woodscrews brass 4* 3" | Self-tapping Screws 8 * 1/2" | 13/4x41/2x16ft Odum timber | Union Deadlock 3 Lever | 1x12x16ft Fascial board | Security door cylinder |
| 4" Heavy duty stainless steel hinges | 12" Heavy duty barrel bolt | Box of 6" metal nail | Box of P-80 Circular sand paper | Woodscrews brass 4* 4" | Self-tapping Screws 8 * 3/4" | 21/2x6x16ft Odum timber | Pacco Premier door mortise lock | Olympia drop edge plaster boards | Door closer |
| Heavy duty dual door hinges | M6 Anchor brass bolt | Pack of 2" concrete nail | Box of P-100 Circular sand paper | Woodscrews brass 4* 5" | Self-tapping Screws 8 * 1" | 21/2x8x9ft Odum timber | Hold open Button door lock | 4x8x12mm standard plaster boards | Heavy duty door closer |
| Trap door spring hinges | M8 Anchor brass bolt | Pack of 3" concrete nail | Box of P-120 Circular sand paper | Woodscrews brass 4* 6" | Self-tapping Screws 8 * 11/2" | 2x3x16ft Danyer timber | Metal door lock (Vachette) set | 4x8x10mm standard plaster boards | Coat hook |
| Pair of Cabinet hinges | M10 Anchor brass bolt | Pack of 4" concrete nail | Pack of P-240 Circular sand paper | Woodscrews brass 5* 1/2" | Self-tapping Screws 8 * 11/4" | 3x3x16ft Danyer timber | Drawer Lock | 4x8x10mm fire plaster boards | Pair of Drawer Rails |
| M12 Anchor brass bolt | Pack of ½" Shoe Tack Nails | Pack of P-120 flat sandpaper | Woodscrews brass 5* 3/4" | Self-tapping Screws 8 * 2" | 2x4x16ft Danyer timber | Cupboard Lock | Roll of Bitumen strip | ||
| Pack of ¾" Shoe Tack Nails | Pack of P-240 flat sandpaper | Woodscrews brass 5* 1" | Self-tapping Screws 10 * 1/2" | 21/2x2x16ft Danyer timber | large cabinet handle | ||||
| Pack of 5/8" Shoe Tack Nails | Pack of P-600 flat sandpaper | Woodscrews brass 5* 11/2" | Self-tapping Screws 10* 3/4" | 51/4x51/4x12ft Danyer timber | Small cabinet handle | ||||
| Pack of 1" Headless nail | Woodscrews brass 5* 2" | Self-tapping Screws 10* 1" | 11/2x4x16ft Cyndarera timber | Chrome Door pull handle | |||||
| Pack of 1/2" Headless nail | Woodscrews brass 5* 21/2" | Self-tapping Screws 10* 11/2" | 2x31/2x16ft Cyndarera timber | Wall drop handle | |||||
| Pack of 3/4" Headless nail | Woodscrews Brass 5* 3" | Self-tapping Screws 10* 11/4" | 2x3x16ft Cyndarera timber | Door Handles Chrome | |||||
| Pack of 11/2" Headless nail | Woodscrews brass 5* 4" | Self-tapping Screws 10* 2" | 2x4x16ft Cyndarera timber | Brass Knobs | |||||
| Woodscrews brass 5* 5" | Self-tapping Screws 12* 1/2" | 21/2x3x16ft Cyndarera timber | Window Handles (Latches) | ||||||
| Woodscrews brass 5* 6" | Self-tapping Screws 12* 3/4" | 2x6x16ft Cyndarera timber | Window Lock Key | ||||||
| Woodscrews brass 6* 1/2" | Self-tapping Screws 12* 1" | 11/2x31/2x16ft Cyndarera timber | Roll of Fibre mosquito net | ||||||
| Woodscrews brass 6* 3/4" | Self-tapping Screws 12* 11/2" | 11/2x21/2x16ft Cyndarera timber | Roll of Rubber mosquito net | ||||||
| Woodscrews brass 6* 1" | Self-tapping Screws 12* 11/4 " | 21/2x12x16ft Shedua timber | Tin of wood White Glue 104 (750ml) | ||||||
| Woodscrews brass 6* 11/2" | Self-tapping Screws 12 * 2" | Tin of Wood 99 Glue (1LT) | |||||||
| Woodscrews brass 6* 2" | Roll of Fibre glass | ||||||||
| Woodscrews brass 6* 21/2" | 4" Metal cutting disc | ||||||||
| Woodscrews Brass 6* 3" | 9" Metal cutting disc | ||||||||
| Woodscrews brass 6* 4" | 4" Grinding disc | ||||||||
| Woodscrews brass 6* 5" | 9" Grinding disc | ||||||||
| Woodscrews brass 6* 6" | 4" Diamond cutting disc | ||||||||
| Woodscrews brass 8* 1/2" | 9" Diamond cutting disc | ||||||||
| Woodscrews brass 8* 3/4" | Tin of Expanding foam | ||||||||
| Woodscrews brass 8* 1" | Tin of WD 40 Lubricant | ||||||||
| Woodscrews brass 8* 11/2" | Spray grease | ||||||||
| Woodscrews brass 8* 2" | White Silicon sealant | ||||||||
| Woodscrews brass 8* 21/2" | Clear Silicon sealant | ||||||||
| Woodscrews brass 8* 3" | Door brush | ||||||||
| Woodscrews brass 8* 4" | 1/2" Ordinary Plywood | ||||||||
| Woodscrews brass 8* 5" | 1/4" Ordinary Plywood | ||||||||
| Woodscrews brass 8* 6" | 3/4" Ordinary Plywood | ||||||||
| Woodscrews brass 10* 1/2" | 1/2 White formical plywood | ||||||||
| Woodscrews brass 10* 3/4" | 2 x 4 White Formical sheet | ||||||||
| Woodscrews brass 10* 1" | 4x8x12mm PVC Sheet | ||||||||
| Woodscrews brass 10* 11/2" | 5mm Perspex sheet | ||||||||
| Woodscrews brass 10* 2" | 3mm Perspex sheet | ||||||||
| Woodscrews brass 10* 21/2" | 12ft Kitchen worktop | ||||||||
| Woodscrews brass 10* 3" | 4m aluminium roofing sheet | ||||||||
| Woodscrews brass 10 * 4" | 2" Hasps and Staples | ||||||||
| Woodscrews brass 10* 5" | 4" Hasps and Staples | ||||||||
| Woodscrews brass 10* 6" | 6" Hasps and Staples | ||||||||
| Woodscrews brass 12* 1/2" | 2" Flash Bolts brass/Stainless steel | ||||||||
| Woodscrews brass 12* 3/4" | 4" Flash Bolts brass/Stainless steel | ||||||||
| Woodscrews brass 12* 1" | 6" Flash Bolts brass/Stainless steel | ||||||||
| Woodscrews brass 12* 11/2" | 4mm aluminium roofing sheet | ||||||||
| Woodscrews brass 12* 2" | Wood veneers | ||||||||
| Woodscrews brass 12* 21/2" | Roll of black plastic rubber | ||||||||
| Woodscrews brass 12* 3" | Wire Brushes | ||||||||
| Woodscrews brass 12* 4" | Mirror Cap Screws Assorted | ||||||||
| Woodscrews brass 12* 5" | 20mm Yale padlocks | ||||||||
| Woodscrews brass 12* 6" | 30mm Yale padlocks | ||||||||
| 40mm Yale padlocks | |||||||||
| 50mm Yale padlocks | |||||||||
| 60mm Yale padlocks | |||||||||
| Steel Wool | |||||||||
| Mahogany Flash Doors (Medium Density) | |||||||||
| Ordinary hard Flush Doors | |||||||||
| Plywood Ordinary Flush Doors (Medium) | |||||||||
| 6mm Nylon rope coil | |||||||||
| 8mm Nylon rope coil | |||||||||
| 10mm Nylon rope coil | |||||||||
| 12mm Nylon rope coil | |||||||||
| 4x8x5mm PVC Sheet | |||||||||
| 2x4x4mm wire mesh | |||||||||
| Plaster Board Screws 1/2" |
3. Premises
The location and premises at which the service provider will be required to deliver goods is at the British High Commission, Accra. Full address to be provided once the contract has been awarded.
4. Customer care
The service provider shall follow best practice principles in their contact with the British High Commission. This includes, but is not limited to:
- All staff under the duty of care of the service provider must wear an identity card at all times when in the premises of the British High Commission or its properties.
- Staff shall work as quietly as possible and take steps to minimise disruptions.
- The service provider will adhere to times set for delivery of items ordered and if due to unavoidable circumstance, shall inform the BHC within 24 hours at a rescheduled date and time to complete the delivery.
- The service provider shall provide a system for the BHC to raise complaints and respond to the same within the agreed service level agreement time frames.
5. Security and access
- The supplier and their team members delivering the items within the grounds of the authority shall observe the security regulations that are in place and wear and display at all times the security pass that has been issued.
- The vendor's team on this project will be required to undergo a security check by the security team of the authority before commencing work within the grounds of the BHC. Under no circumstance will unclear members be permitted to conduct work on site.
- The vendor's team shall also be subject to personal security check upon entering and leaving the BHC. Any loss of a security pass must be reported immediately to the security helpdesk
- You should provide details of any vehicle that would require access to off-load materials or equipment. The vehicle is subject to a security check including by an explosive detection dog. Any vehicle entering the grounds must observe the speed limit of 10km per hour.
- Access to the authority's premises is only permitted upon prior approval of at least 24 hours' notice. The contractor must confine his staff to the areas of working only.
6. Personal protective equipment
The Service Provider will:
- supply all staff under its duty of care with appropriate Personal Protective Equipment (PPE) to conduct their work in full compliance with Health & Safety procedures
- ensure all necessary PPE and tools shall be safe to use and well maintained and serviced
- ensure that PPE consists of:
- a coverall
- rubber boots
- rubber gloves
- chemical splash proof goggle or glasses
- a respirator
7. Review meetings
The Service Provider shall be required to attend quarterly meetings with the BHC to review the running of the contract and to resolve any contractual issues.
8. Health and safety
The BHC expects all staff and staff working on the Diplomatic Estate to observe the Foreign, Commonwealth & Development Office Health and Safety policy, the Foreign, Commonwealth & Development Office Electrical Safety Regulations and other safety regulations that are relevant to their scope of works.
The service provider shall be liable for and shall indemnify the BHC against loss, liability, claim or proceedings in respect of any injury or damage whatsoever to any property real or personal, in so far as such injury or damage arises out of any negligence, omission or default of the service provider, their servants or agents or any sub-contractor employed by them.
They shall ensure that any electrical appliances that are used are in good working order, that the electrical is neither damaged or stretched or contains any twisted or taped joints and is fitted with a proper three-pin plug top.
9. Disclosure of information and transparency
The contractor shall not disclose any information relating to the contract or the authority's activities.
10. Fire precautions
Smoking is not permitted within the BHC. There are designated smoking areas. Use of these shall be upon approval of the BHC.
11. Site tidiness
It shall be the responsibility of the service provider to ensure that the areas of working are kept in good order. When delivering inside the premises, the staff shall ensure that all furnishings and the décor are protected. The contractor will be charged for any damage resulting from their failure to provide an adequate means of protection.
