June Ordinary meeting of Council

Dubbo Regional Council (DRC) met for the Ordinary Meeting of Council on Monday 28 June 2021 at 5:30pm and made the following resolutions.

MAYORAL MINUTE: MAYORAL APPOINTMENTS

Council noted the Mayoral Minute regarding the Mayoral appointments during June 2021.

MAYORAL MINUTE: DUBBO COLLEGE SENIOR CAMPUS GRADUATION 2021 – USE OF APEX OVAL

Council noted the Mayoral Minute and resolved to grant Dubbo College Senior Campus special consideration to hold the 2021 graduation ceremony, and graduation ceremonies in future years, at Apex Oval, subject to terms and conditions to be determined by Council. Council staff will liaise with Dubbo College Senior Campus to determine suitable dates for future graduation ceremonies that do not interfere with the primary purpose of the venue as a sporting facility

MAYORAL MINUTE: DUBBO RESIDENTIAL REHABILITATION ALCOHOL AND OTHER DRUG FACILITY AND DRUG COURT ADVOCACY

Council noted the success of the community advocacy by Council following the announcement by the NSW Government to establish a Drug Court in Dubbo. Council supported the Mayor with his intention to write to the State Member for Dubbo Mr Dugald Saunders MP, to acknowledge and thank the NSW Government for their decision regarding the Drug Court.

NOTICE OF MOTION: PUBLIC LIBRARY FACILITY

Council considered a Notice of Motion from Councillor Parker regarding a public library facility in Dubbo. Council requested the CEO to provide a report to the September 2021 Ordinary Council meeting advising councillors of:

a. A community needs analysis for a contemporary/best practice public library facility.

b. Feasibility studies, inclusive of cost benefit analyses regarding real estate options and potential siting of a new public library that includes consideration of the sale of the existing Dubbo Library site, with proceeds being allocated to the development of the former Dubbo City Bowling Club site, 72 Wingewarra Street, Dubbo, into a purpose built library facility.

Council resolved to seek community views on the matter before proceeding with part 1 above.

2021/2022 DELIVERY PROGRAM AND OPERATIONAL PLAN, BUDGET AND ASSOCIATED DOCUMENTS – RESULTS OF PUBLIC EXHIBITION

Council noted the report from the Chief Executive Officer, dated 11 June 2021 and considered the submissions received during the public exhibition period of the Draft 2021/2022 Delivery Program and Operational Plan.

Council adopted the 2021/2022 Delivery Program and Operational Plan and other associated documents to commence operation on 1 July 2021. Amendments were made to some line items and can be found in appendixes online via dubbo.nsw.gov.au/councilmeetings. (Separate media release to follow)

PAYMENT OF EXPENSES AND PROVISION OF FACILITIES FOR THE MAYOR AND COUNCILLORS

Council endorsed the Draft Payment of Expenses and Provision of Facilities for the Mayor and Councillors policy for the purpose of public exhibition for a period of 28 days. Council noted that the Temporary Policy

Pending Code of Conduct Processed Upon the Mayor’s Return to Official Duties, created under Section 226(d) of the Local Government Act 1993 (NSW) on 6 May 2021 and endorsed by Council on 24 May 2021, was rescinded on 4 June 2021. Council determined that prior to the public display, the policy be amended to reflect the current DRC Fleet Policy.

QUARTERLY REPORT ON DOCUMENTS EXECUTED UNDER THE POWER OF ATTORNEY

Council noted the information contained within the report of the Governance and Internal Control Manager, dated 16 June 2021. This report outlined the documents signed under the Power of Attorney delegated to the Chief Executive Officer from 1 March 2021 to 31 May 2021,

DRAFT SOCIAL MEDIA POLICY – COUNCILLOR SOCIAL MEDIA

Council noted the information within the report of the Manager Corporate Image and Communications, dated 16 June 2021. Council endorsed the Draft Social Media Policy – Councillor Social Media, for the purpose of public exhibition for a period of 28 days, inviting the public to make submissions. Council resolved that, should the Social Media Policy – Councillor Social Media be adopted by Council following public exhibition, such Policy will be reviewed biennially.

RESCINDING OF DEFINED ASSET MANAGEMENT POLICY (DAMP) AND UPDATE OF ASSET MANAGEMENT STRATEGY 2021

Council noted a report from the CEO dated 2 June 2021. Council adopted the Draft 2021 Asset Management Strategy for the approximately $3.1 billion worth of community assets that Council are the custodians of. Council resolved to rescind the 2017 Defined Asset Management Policy (DAMP) effective immediately.

THE MAKING OF THE RATES AND CHARGES FOR 2021/2022

Council adopted the Making of the Rates and Charges for 2021 / 2022, following the public exhibition of the Draft 2021/2022 Delivery Program and Operational Plan.

SHORT TERM RENTAL ACCOMMODATION

Council deferred the matter of short term rental accommodation to the Ordinary Council meeting in July 2021, and requested a further report be prepared for Council on the issues raised at the June Ordinary meeting of Council.

2021 DUBBO STAMPEDE RUNNING FESTIVAL – TEMPORARY ROAD CLOSURE

Council approved the application of the Dubbo Running Festival Committee Incorporated for the undertaking of the Dubbo Stampede Running Event on Sunday 29 August 2021, between 6.15 am and 1.00 pm, on condition of the NSW Police, Transport for NSW (TfNSW) and subject to conditions of Dubbo Regional Council.

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